Purchasing Specialist

About This Position

Aa a Purchasing Specialist you will play an essential part in keeping projects moving forward and operations running smoothly all while collaborating with teams and building strong vendor relationships. You’ll be a part of our procurement team sourcing critical parts, negotiating with vendors, and ensuring materials arrive on time. So, if you are someone who loves problem solving, thrives in a fast-paced environment and takes pride in making sure the right materials are in the right place at the right time, then this is the job for you!

Position Responsibilities

• Processes approved requisitions, prepares purchase orders and sends copies to vendors and to originating departments
• Review requisition orders for accuracy and proper line-item specifications.
• Support category management with supplier development initiatives, cost savings, and overall value generation.
• Utilize ERP systems (Genius) and other digital tools to manage sourcing events, analyze spend data, update order status, and maintain supplier agreements.
• Conduct benchmarking studies and financial modeling to support strategic procurement decisions.
• Respond to vendor inquiries regarding orders, delivery requirements, changes, or cancellations.
• Provide and confirm status on all open and late orders via email or phone; confirm shipping dates with vendors; and monitor shipping notices to proactively mitigate delays.
• Monitor supplier performance and track open orders to ensure timely delivery of materials and services.
• Coordinate with vendors, logistics, warehouse, and engineering teams to resolve delays, expedite critical items, and maintain optimal material flow.
• Perform root cause analysis on late deliveries and implement corrective actions with suppliers.
• Maintain and report KPIs related to supplier performance, delivery accuracy, and lead time adherence
• Manage vendor returns and discrepancies through return merchandise authorizations (RMAs) in collaboration with Accounts Payable
• Prepare, maintain, and review purchasing files, work orders, job lists, price lists, reports, and supplier documentation.
• Research contracts, suppliers, and new products to ensure compliance with budgetary and regulatory guidelines.
• Manage ordering of DSC warehouse and yard inventory items, as well as all corporate office supplies, while maintaining appropriate stock levels.
• Process daily inventory transactions and ensure ERP records are updated when changes occur to DSC inventory items.
• Maintain strong business relationships with suppliers to ensure collaboration, responsiveness, and expedited support when required.
• Report major shipping problems and risks to the purchasing agent and leadership team.
• Provide administrative support for the Front Office on an as-needed basis.
• Perform other related duties as assigned.

 

Minimum Requirements

High school degree or GED.  Associate degree or bachelor’s degree from a four-year college or university in a related field is preferred but not required. 2-3 years’ experience of purchasing or accounting.  Previous experience of working in a shipping receiving or inventory environment is preferred or equivalent combination of education and experience.

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